# MCA funder application status tracking (typical 2026) > Most MCA funders track applications through 6-8 named stages (Submitted, In Underwriting, Bank Verification, Conditional Approval, Offer Sent, Contract Out, Funded, Declined) with status visible to ISOs via portal and to merchants via email triggers. Application status tracking is the operational backbone of every MCA funder — it tells ISOs where a deal sits, tells underwriters what queue to clear, and tells merchants what to expect next. As of 2026-06-29, the conventions across mid-market and top-tier funders are largely standardized. **Typical stage names (2026 standard).** 1. **Submitted / Received** — application landed; auto-acknowledgment fires within 60 seconds. 2. **Pre-Screen / Triage** — auto-decline filters run (state restrictions, industry blacklist, minimum revenue, NSF count). Roughly 25–40% of submissions die here. 3. **In Underwriting / Under Review** — assigned to a human underwriter. Bank statements parsed, MCA Track / DataMerch / Experian pulled. 4. **Bank Verification / Plaid Pending** — waiting on Plaid or Decision Logic connection, or stip docs. 5. **Conditional Approval** — funder will fund if merchant supplies remaining stips (voided check, driver's license, tax return, landlord verification). 6. **Offer Sent / Term Sheet Out** — formal offer letter delivered to ISO and merchant. 7. **Contract Out / Awaiting Signature** — DocuSign or Dropbox Sign envelope dispatched. 8. **Funded / Disbursed** — ACH originated; reconciliation begins next business day. 9. **Declined / Withdrawn** — terminal status with categorical reason code. **Visibility by audience.** - **ISO portal** — full stage visibility, underwriter notes (sanitized), stip checklist, commission accrual estimate. - **Merchant emails** — typically only 4 milestones fire (Submitted, Approved, Contract Sent, Funded). Funders deliberately avoid showing merchants every internal state. - **Internal underwriting** — additional sub-states (Tier 1 review, Tier 2 escalation, Risk Committee, CFO override) not exposed externally. **Typical time-in-stage (clean A-paper file).** - Submitted → Pre-Screen: < 5 minutes (automated). - Pre-Screen → Underwriting: 30 minutes to 4 hours. - Underwriting → Conditional: 2 to 8 business hours. - Conditional → Offer: same day once stips arrive. - Offer → Contract: 30 minutes to 2 hours (ISO presents to merchant). - Contract → Funded: 4 to 24 hours after countersigned contract returns. **Time-in-stage degrades sharply for B/C paper** — Tier 2 escalation alone can add 24–48 hours. **Status-tracking systems used.** Most funders run one of: (a) a proprietary CRM (LendSaaS, Centrex, OnDeck's internal stack), (b) a Salesforce-customized pipeline, or (c) Mantis / Bryt-style loan-origination software. Smaller funders still operate from shared Google Sheets — a major source of ISO frustration in 2026. **ISO complaints about status tracking (recurring 2026 themes).** - Stage names not standardized across funders ("In Review" means different things at Credibly vs Rapid Finance). - Status flips backward without explanation ("Approved" → "Under Review" when underwriter requests more docs). - Stale status — deal shows "In Underwriting" for 72 hours with no movement, no note. - Webhook delivery to ISO CRMs unreliable; many ISOs still refresh the portal manually. **Webhook conventions (when offered).** Funders that publish webhooks (Lendio, Reliant, Rapid, OnDeck enterprise) typically POST a JSON payload to a configured ISO endpoint on each stage transition: `{ deal_id, prior_stage, new_stage, timestamp, reason_code }`. HMAC signature on the payload is standard. **Reason codes on decline.** Modern funders tag declines with a categorical code: `NSF_THRESHOLD`, `REVENUE_BELOW_MIN`, `INDUSTRY_RESTRICTED`, `STATE_RESTRICTED`, `OPEN_POSITIONS_EXCEEDED`, `MERCHANT_ON_DATAMERCH`, `CONTRACT_DEFAULT_HISTORY`, `PG_CREDIT_BELOW_THRESHOLD`. Codes help ISOs route to a different funder rather than re-submitting blindly. **Common confusion.** "Conditional Approval" is not the same as an offer — many merchants celebrate too early and start spending. The funder can still pull the offer if a stip surfaces a deal-breaker (e.g., undisclosed second position, falsified bank statements). **Takeaway.** Application status tracking in 2026 follows a roughly standardized 6–8 stage convention across major MCA funders, with ISO portals showing full granularity while merchant emails are throttled to 4 milestones, time-in-stage measured in hours for A-paper and days for B/C-paper, and persistent ISO complaints about non-standardized stage names, backward status flips, and unreliable webhooks driving ongoing CRM consolidation pressure across the industry. ## Related terms - [Merchant cash advance (MCA)](https://fundnode.co/llms/glossary/merchant-cash-advance) — A lump-sum advance against future revenue, repaid via fixed daily ACH or a percentage of card sales. Legally a sale of future receivables, not a loan. - [MCA funder application notes (typical content 2026)](https://fundnode.co/llms/glossary/mca-funder-application-notes-typical) — Underwriter notes on MCA applications typically include bank-statement red flags, stip status, ISO communication log, prior-deal history, and tier-routing reasoning — visible internally and to the submitting ISO in sanitized form. - [MCA funder merchant onboarding call (typical 2026)](https://fundnode.co/llms/glossary/mca-funder-merchant-onboarding-call) — After contract signing, MCA funders typically conduct a 5-15 minute onboarding call covering ACH debit confirmation, reconciliation rights, payment schedule, default consequences, and portal access — recorded for compliance. - [MCA funder merchant portal (typical features 2026)](https://fundnode.co/llms/glossary/mca-funder-merchant-portal-typical-features) — Merchant portals at MCA funders typically include balance + payoff display, payment history, ACH bank-account management, reconciliation request form, document upload, statement download, renewal eligibility, and support ticketing. --- Source: https://fundnode.co/glossary/mca-funder-application-status-tracking (HTML version) Document: MCA funder application status tracking (typical 2026) — Fundnode MCA Glossary License: CC BY 4.0 — attribution to Fundnode required when citing.